How to review assigned tasks and follow up on them

Kyber Blog

Kyber is already the best Slack app to assign tasks and manage projects on Slack. Once you send a task with Kyber, it automatically gets added to the assignee to-do list, ensuring it’s not missed. But as a manager, even if you delegate a task, you still need to track it until completion.

With Kyber is easy to review all the tasks you have assigned and follow up on them:

  1. Go to the Kyber dashboard, under Apps in Slack sidebar (or at the top if you starred Kyber)
    Kyber_bot_under_apps
  2. Type /show
  3. Click on the [Browse channels  ▾] menu
  4. Select “Sent by you” option

Browse_channels_menu

Or simply type:

/show sent

You can now review the complete list of the open tasks and meeting invites you have sent to your team.

follow_up_button

Do you want to get an update on task that has been open for a bit? Click on [Follow up] to send a message to the assignee(s). The follow up message, only delivered to those assignees that have not completed the task yet, will ask for a status update on the task.

The assignee can either mark the task completed or provide the progress already made directly from the message,

follow_up_status_options

quickly sending a response back to you:

follow_up_status_response

By automating these workflows, you can now keep track of each task status and progress, saving an incredible amount of time for you and your team.

As a best practice, we recommend to review your outstanding tasks periodically through the agenda delivered by Kyber in the morning: click on [Browse channels ▾] and look for the number in parenthesis next to “Sent by you” to see if anything needs your attention.

To review only the items sent in specific channels, type /show sent in those channels or use the [View by…] ➡︎ [🏷 By status ▾] ➡︎ [Sent by you] filter at the end of each channel timelist.

Tracking tasks until completion just became easier than ever: with Kyber you are always on top of everything that needs to be done by your team. All in Slack.